Utilizing HR contract management software

What you need to know about implementing contract management

Woman sitting at a laptop.

Contract management, as it applies to human resource management, involves the creation, delivery, and management of contracts related to tasks such as recruitment, training, development, and payroll. Using software to manage these tasks can be the difference between an efficient process and one that costs you time and money. Here’s what you need to know about implementing such a system for your company.

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Simplifying HR contract management

Without HR contract management software, you’re forced to manually manage every task. This increases the likelihood of costly, time-consuming mistakes.

1. Reduces the risk of errors

The use of software doesn’t guarantee you’ll never make a mistake, but it improves your chance of accuracy across the board. For example, onboarding a new employee can be a lengthy process, and it demands 100% accuracy. 

Using a software solution ensures that you follow the same process with each new hire based on the criteria you’ve implemented, helping you avoid minor errors that can affect the employee’s experience and readiness to work. 

2. Saves time

There are times when managing a system manually makes sense, but software can save you time in most instances, making you more available for other tasks. For example, using an onboarding tracker can help address and avoid challenges, such as:

  • Lack of direction: Keep yourself and each new hire on the same page throughout the onboarding process
  • Information gaps: Ensure every detail, big and small, is accounted for
  • Non-standardized process: Create a standardized onboarding process

When you avoid these challenges, you add time back into your schedule. 

3. Simplifies sharing and collaboration

Do you need to share onboarding information with a colleague? Are you working with other team members to train new hires? Do you have questions or concerns about payroll?

You need a software solution that allows you to easily share and collaborate across your organization. Otherwise, you’re left with emails, text messages, and face-to-face conversations that make it too easy to overlook important information. Using a software solution gives all applicable parties access to the information they need in real time. 

4. Increases consistency

There’s no replacement for consistency when it comes to HR contract management. If inconsistency creeps in, you’ll run into issues such as:

  • Wasted time
  • Lost money
  • Unsatisfied employees 

HR contract management software will help you maintain consistent systems for repeat tasks, including:

  • Using the same interview process for all candidates. 
  • Onboarding new hires in the same manner. 
  • Training new employees with less fear of leaving out important guidance. 

Consistency is essential for success in the HR world, but it can be hard to achieve without help from software that regulates and automates steps. Switching over from a manually driven system can be the key to reaching your hiring and management goals, and being able to measure them effectively.

5. Improves productivity

There’s no shortage of ways to boost workplace productivity, but sometimes you need to dig beyond the obvious. Think about the obstacles that stop you from reaching peak productivity as an HR professional. Do you struggle to implement consistent processes? Do you waste time when collaborating on projects with colleagues? Addressing these challenges with the right software gives your workflow a much-needed boost. 

About Oyster

Oyster is a global employment platform designed to enable visionary HR leaders to find, hire, pay, manage, develop, and take care of a thriving distributed workforce. Oyster lets growing companies give valued international team members the experience they deserve, without the usual headaches and expense.

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