How to hire and pay EMPLOYEES IN

Canada

Looking to hire remote workers to join your team? No matter where in the world your employees work, Oyster makes it easy for you to hire, pay, and take care of employees hassle and worry-free.
Sign Up for a Free Account

Before hiring

EMPLOYEES IN
Canada

Before hiring employees in Canada, there are a few important things you’ll need to know. Firstly, each province and territory in Canada has its own legislation when it comes to employment standards, and the intertwined federal and provincial legislation can make it challenging to understand which to meet.

Employees in Canada will typically expect an extended health benefits plan that goes beyond the free public healthcare they receive as residents, and if your organization employs Canadians directly, you will be liable for the day to day management of employee health and safety, including Worker’s Compensation. 

We know this might sound overwhelming—but it doesn’t have to be. A solution like Oyster eliminates the barriers for you. With Oyster, you can automate compliance across 180+ countries, easily managing HR and payroll—all in one, easy-to-use platform. 

Get an overview of what you need to know when hiring in Canada below. 

At a Glance

CURRENCY

CAD

OFFICIAL LANGUAGE

ENGLISH, FRENCH

PAYROLL FREQUENCY

BI-WEEKLY

PUBLIC HOLIDAYS

10

(based on region;
see here
)

EMPLOYER TAXES

7.5%

of gross salary

13th / 14th SALARY

N/A

Good to know

  • Employment laws, including benefits and minimum wages, may differ significantly across provinces. It’s important to check the local laws governing employment contracts.
  • Employees are entitled to a minimum of two weeks’ paid leave each year. However, some employers provide annual vacation benefits up to three to four weeks.
  • All employment documents in Québec are in French, which is also the official language of work.

Employment in

Canada

Working hours and overtime

Employees typically work eight hours a day, 40 hours per week. Overtime is paid for every hour after 44 hours weekly in Ontario and 40 hours weekly in Québec. In most jurisdictions, overtime is paid at a rate of at least 150% the regular pay (or “time and a half”).

Employment contracts

Employment contracts should be written in English in most provinces. However, all employment documents in Québec should be written in French.

Probationary period

Typically, the probationary period lasts three months for most provinces.

Pensions
Notice period

Employees in Canada must give at least two weeks’ notice when resigning.

If an employee has been employed for at least three months, the employer is obligated to provide them with a written notice of termination or termination pay. The notice period for an employer dismissing an employee depends on how long the employee has been employed and can range between one and eight weeks.

Employment cost calculator

Holidays

01 Jan

New Year's Day

30 Sep

National Day for Truth and Reconciliation

02 Apr

Good Friday

11 Oct

Thanksgiving

24 May

Victoria Day

11 Nov

Remembrance Day

1 Jul

Canada Day

25 Dec

Christmas Day

6 Sep

Labour Day

01 Jan

New Year's Day

02 Apr

Good Friday

24 May

Victoria Day

1 Jul

Canada Day

6 Sep

Labour Day

30 Sep

National Day for Truth and Reconciliation

11 Oct

Thanksgiving

11 Nov

Remembrance Day

25 Dec

Christmas Day

Employer tax

Employers of Canadian employees are required to deduct income tax, Canadian Pension Plan contributions, and Employment Insurance contributions.

Individual tax

Employees in Canada are taxed federally from 15% to 33% depending on their income bracket. Provincial taxes are applied on top of these taxes with significant variations between provinces.

Termination of employment

In Canada, employees are entitled to termination pay if they don’t receive a written notice of their termination. Termination pay is a lump sum payment equal to the regular wages that the employee would otherwise have been entitled to during the notice period. An employee earns vacation pay on their termination pay. For the employee to qualify for severance pay:

  • They must have completed at least five years of employment with the employer
  • The company has a payroll in Canada of over 2.5 million CAD annually or has terminated over 50 employees in Canada in the past six months due to all or part of the company closing.

The severance pay amount is usually equal to the weekly wages multiplied by the number of years the employee has been employed (to a maximum of 26 weeks).

Start hiring employees in

Canada

Setting up a business entity everywhere you want to hire a new employee isn’t scalable—it takes too long and the legal fees are high. At the same time, understanding and adhering to the local labor laws and employee expectations can be complex and time consuming. And it’s hard to find reliable information on up-to-date employment information for all the countries where you’re considering hiring. Not to mention tracking down invoices and managing employee contracts over email and spreadsheets—that gets messy fast. 

We can’t afford to take risks when it comes to compliance—we need to make sure we follow the local guidelines, especially when it comes to taxes and legalities. 

With Oyster, you can manage HR and payroll, and automate compliance across 180+ countries—all in one, easy-to-use platform.

Hire a team of A-players,
wherever they work in the world.

Get started today!